The Quick Access Toolbar is a customizable toolbar that contains a set of commands that are accessible with just one click and is independent of the tab on the ribbon that is currently displayed. You can move the Quick Access Toolbar from one of the two possible locations, and you can add buttons that represent commands to the Quick Access Toolbar for easy access.
You can add commands you use the most (ie: print, bcc) to the appropriate Quick Access Toolbar in Outlook. All you need to you is click the down arrow on the very top of the window you are on above the Outlook ribbon as shown below.
For Example, to add the print command to the toolbar just click the down arrow and choose Print as shown below. This will add the print icon to the toolbar which can then be used from anywhere that you are in Outlook.
Now the toolbar will look like this with the print icon added.
You can also click your right mouse button on any command you find on the ribbon or menu and choose Add to Quick Access Toolbar to add it.
Showing the Quick Access Toolbar below the ribbon – To display the Quick Access toolbar below the ribbon instead of above click the down arrow and then choose Show Below the Ribbon.
The Toolbar will now display below the ribbon as shown below.
To add other commands or commands not shown on the ribbon to the Toolbar, choose More Commands from the dropdown and navigate through the different drop downs in the following dialog box, highlight the command you want to add and click Add. Once you have added all the commands you want to the Toolbar click ok. All the commands you chose will now show up on the Quick Access Toolbar.