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Office 365: Creating and Using Contact Groups

Create a contact group or distribution list in Outlook

Use a contact group (formerly called a “distribution list”) to send an email to multiple people—a project team, a committee, or even just a group of friends—without having to add each name each time you want to write them. To create a contact group:

For information about contact groups in for Mac, see Create a contact group in Outlook for Mac.

On the Navigation bar, click People.

For Outlook 2016:

  • Under My Contacts, pick where you want to add the contact group. For this example, click Contacts.
  • Click Home > New Contact Group.
  • On the Contact Group tab, in the Name box, type a name for the group.
  • Click Add Members, and then add people from your address book or contacts list.
  • Note: To add someone who is not in your address book or contacts, create or add a person as a contact
  • Click Save and Close.
  • To learn how to use your new contact group, see Send an email message to a contact group.