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Blackboard Learn

Some key information and links for faculty starting to use Blackboard Learn

Understanding Courses and Enrollment

Daily automation creates courses and enrollments in Blackboard (Bb) Learn using the course/enrollment/instructor assignment information in the Banner student information system. If you don't see a course yet in Bb Learn, it may be due to one of the reasons below; read on to understand how the system works and what you can do to gain access.

When will the course appear in my Bb Learn Home page?

Course creation/enrollment for a given semester begins shortly after the start of the preceding semester. 

Students who register for a course in Banner will see the course appear in their Bb Learn page after the next scheduled run of automation (7 am, noon or 6 pm daily). For example, registering for a course after 6:30 pm means it will not appear until 7:30 am the following day.

Faculty who are the primary instructor should see the course; if not, notify your chair to place a request to the Registrar's Office to assign you in Banner. Primary instructors enroll other 'guest' faculty into their course; a PDF guide with images and instructions can be found on the "Enrolling other faculty" FAQ.

To create a course or enroll faculty

The degree program chair/director or administrator must send a request to the Registrar's Office with the course subject code, number, title and the full name of the principal and secondary instructors.

Students: Read this important information!

  1. Preview Week: Students will see an upcoming course listed but will not be able to enter a course until Preview Week begins. Courses are made available for entry one week before the start of classes.
  2. Frequency: Batch enrollment is automatically updated three times a day (7 am; noon; 6 pm).  Any changes in Banner (add/drop) will be reflected during the next scheduled enrollment update.
  3. Holds: Holds in Banner will prevent your enrollment until they are cleared.
  4. For legal reasons, Downstate faculty and staff can not manually enroll students into course sites.

Faculty/Staff: Read this important information!

  1. Preview Week: Students automatically gain access to your courses one week before the official start of classes.
  2. Primary/Secondary Instructors are assigned in Banner: The principal/secondary instructors are instructors whose teaching hours are sufficient to qualify for full credit or half-credit in teaching the course. Principal/secondary instructors are assigned to the course in Banner by the Registrar. If the instructor(s) assigned to this course change, send that updated assignment to the Registar's Office. They will make the change in Banner and it will be processed in Blackboard Learn.
  3. Adding other instructor: Primary/secondary faculty have the ability and the responsibility to add other instructors to their course in Bb Learn. Instructions on that are available here.


JMN edited 7/27/2020