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Interlibrary Loan: Home

Compiled by Medical Research Library of Brooklyn

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In this guide

NOTICE

Interlibrary Loan books borrowed from other libraries must be quarantined prior to being checked out.

What is Interlibrary Loan?

Interlibrary Loan (ILL) is a service offered to Downstate students, faculty and staff that provides electronic scans of articles and book chapters, monographs, and audiovisual materials that are not owned by The Medical Research Library of Brooklyn. Patrons must first set up an account.

Logging in/Creating an Account

Logging in

  1. On the left hand side of the Medical Research Library webpage, click on Interlibrary Loan.

  2. Log in to Illiad using your username and password. Your username and password is set by you when you create your Illiad account. If you forget your login information DO NOT CREATE ANOTHER ACCOUNT. Please email (ill@downstate.edu) or call the Interlibrary Loan office and your password will be reset. If you create another account it will delay the processing of your request. If you have never used Illiad you will need to create an account.

Creating an Account

  1. If you have never used illiad, click on First time users. You will be directed to our Interlibrary Loan information page. Click on 'First Time Users Click Here'. 

  2. Fill in all of the information with asterisks. Your ID number is either the 16 digit number on your ID, your NetID or student ID.

  3. Email Address - MUST USE YOUR DOWNSTATE EMAIL ADDRESS

  4. After filling in your information, click submit information.

  5. You now have an illiad account. There will be a page where your asked to Add Account. There is no need to add an account. 

Requesting articles, books, book chapters and audiovisual materials

Patrons should search the Library catalog prior to requesting an item through ILL to determine whether the book or journal needed is NOT available in our collection.

Requesting items through ILL:

  • Click on Interlibrary Loan on the bottom left side of the library webpage.

  • Click on 'Click here to request item'. Enter Username and Password that you created when setting up your ILLiad account. 

  • Click on Article, Book, Book Chapter, etc. under New Request.

  • Fill in all information for item you would like to request. If information is not complete, it will delay the processing of your request.

  • Click submit at bottom of page.

  • Requests are processed within 24 hours of receipt of request or by the next business day.

  • On average, it takes 3-7 days for a request to be filled locally.

  • For material that must be obtained from outside the New York metropolitan area, or for difficult to obtain materials, requests may take longer.

  • Before placing a request, users must create an online account.
  • Click here to request an item.

Requesting books through ALMA

  • Search for a book using the search box on the library webpage. Click the catalog tab and then type the title of the book in the search box and click 'Search the catalog'.
  • If the book is not available in the library there will be a link 'Request from Another SUNY Library'.
  • Click the link and a populated form will appear with the information for the book you would like to request.
  • Click 'Send Request'. 

Notification, Material Pick-up, Charges

 

An email will be sent to borrowers when requested materials arrive.

Articles

  • Articles are uploaded to your ILLiad account. You will receive an email that your article is available. 
  • Log into your ILLiad account and click on 'Electronically Received Articles'.
  • The requested article will be listed. Click on the link under View to open your article.
  • Articles are available for 30 days. After 30 days the file is deleted. Please print the article if you wish to have access after 30 days.

Loans

  • ILL materials must be picked up by the borrower who placed the request or their designee.
  • Presentation of your valid SUNY- ID card is required when claiming ILL materials.
  • The loan period will be printed on the pick-up slip.

Fees

  • There is no charge for Interlibrary Loan services.
  • If charges apply for items (such as lost materials), fees are payable by personal check, purchase requisitions, credit cards or by cash submitted to the Bursar's Office, M-F, 10am - 4pm.
  • Some charges may apply to ILL services (such as RUSH requests for articles). Fees are payable by personal check, purchase requisitions, credit cards, or by cash submitted to the Bursar's Office, Monday - Friday, 10am - 4pm.

Office Hours & Contact Information

Office Hours

The Interlibrary Loan office is staffed Monday - Friday, 9am - 5pm.

Contact

Telephone: 718-270-7401

Fax: 718-270-7468

Email: ill@downstate.edu

Head of Interlibrary Loan Services:

Juannetta Y. LeGree, M.S.

Head of Access Services, Interlibrary Loan & Document Delivery

Campus Copyright Manager

SUNY Downstate Health Sciences University

450 Clarkson Avenue

Box 14

Brooklyn, NY. 11203

Email: juannetta.legree@downstate.edu 

Contact the Library

Need help finding or using Downstate Library resources? We're here to help!

Email us: reference@downstate.edu or use our online form.